June 21, 2011 Regular Meeting

Board of Directors Regular Meeting - AGENDA
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, June 21, 2011 - 7:00 p.m.
Rolling Hills Church Meeting Room

1.  Call to Order/Announcements
Pledge of Allegiance; Roll Call

2.  Public Comment - Items Not on Agenda
At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3.  Monthly Reports
a.  General Manager Report
-  Distributed for board review per GM sketch for work at Stonebriar front entrance received from William Lyon Homes
b.  Parks Committee Report
c.  Communication Committee Report

4. Consent Items
a.  Approval of draft Minutes of  May 17, 2011 regular meeting of the Board of Directors

b.  Approval of monthly financial reports prepared by Auditor’s office including Revenue and Expenditures and General Ledger for May 2011

c.  Correspondence:
-  Wells Fargo monthly bank statement for periods ended 5/15/11 and 6/15/11
-  CSDA Chapter formation meeting and liability/compliance training set for June 22, 2011 at El Dorado Hills Fire Department, 1050 Wilson Boulevard
-  SDRMA Election materials
-  El Dorado Hills Fire Department – Second Notice re Weed Abatement
-  El Dorado County Auditor’s Memo re 2011-12 Direct Charge Packet and Instructions
-  CSDA Memo regarding Proposed Bylaws amendments

5.  Old Business
a.   Signage in Berkshire Park (Update and Action item) – consideration of proposal received regarding one of the options available to the Board

b.  Signage in Shadow Hills (Update and Action item) – decision regarding type of lettering

c.   Enforcement of Sidewalk Ordinance – (Discussion and Action item) – Consideration  of Policy no. 3204 entitled Procedures for Enforcement of Ordinance Regarding Sidewalk Maintenance and Repair;  Motion to adopt Resolution 11- _____ regarding same

6.  New Business
a.   Budget Consideration – (Discussion and Action item) - Motion to approve preliminary operating budget for Fiscal Year 2011-12 and appropriation of funds

b.   Enforcement of Ordinance regarding Parking Restrictions –  (Discussion and Action item) – Consideration of revised Policy no. 3201 entitled Procedures for Enforcement of Ordinance Regarding Parking Restrictions; Motion to adopt Resolution 11-__ regarding same

c.  Sidewalk Ordinance – (Discussion only) – Consideration of expansion of scope of ordinance

d.  Property Maintenance Issues – (Discussion) – Issues relating to maintenance issues including but not limited to culverts, foilage, excess watering;  possible need for Ordinance

7.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of JUNE 21, 2011 MEETING OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The meeting of the Rolling Hills CSD held on June 21, 2011 was called to order at 7:06 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California.  In addition to President Halverson , Directors Bill Grava and Mark Magee, General Manager  Chaney Hicks, Board Secretary Linda Stone, and residents were present.     Director Mike Nevlida was absent.  Director John Kennedy joined the meeting at 7:15 p.m.

2.  Public Comment.  The issue of CC&R and ACC violations was raised.  The board clarified that it had jurisdiction over issues involving roads and sidewalks but not enforcement of the CC&Rs.

3.  Monthly Reports.
a.  General Manager Report.
Chaney reported that William Lyon Homes has obtained a permit to perform the electrical work to the east side of the Stonebriar entrance.  She is still working towards resolving the non-compliant work on the west side of the entrance as well.  Sierra Fencing is looking at the issue with the emergency gates being out of level and are going to fix it.  Sunworld has assigned a new person to oversee our account.  They are dealing with the sprinkler issues and have readjusted the timer to operate properly.  Director Grava asked that our dealings be documented by paper trail.  The irrigation work on Dunnwood Drive is scheduled to begin on June 22^nd.  Chaney also reported she is getting estimates for possible sidewalk repairs as may be needed for drainage retrofit issues.  She is ordering replacement CSD meeting signs.  She continues to research garbage cans and lighting alternatives for Berkshire Park.  The cost of LED technology can range from $5,000-$8,000 depending on pole height, number of fixtures.  She is also looking at solar power fluorescent lighting possibilities for the bus structure; and the location of power on White Rock Road and costs of trenching as another alternate consideration.

b.  Parks Committee Report.  None.


c.  Communication Committee Report.  President Halverson reported that Director Nevlida has been in contact with Bob Hollis regarding the website.

4.  Consent Items
The consent items were reviewed by the board, including the draft minutes of the May 17, 2011 meeting of the Board of Directors; the monthly financial reports prepared by the Auditor’s office for May 2011; correspondence include monthly bank statement, CSDA Chapter formation information, SDRMA election materials, the second notice from the Fire Department regarding weed abatement, Auditor’s memo regarding the 2011-12 direct charge assessment, and CSDA memorandum regarding proposed bylaws amendment.   Vice President John Kennedy moved to approve the consent items; second by Director Bill Grava; motion carried.
AYES: Halverson, Kennedy, Magee, and Grava
NOES: None
ABSENT: Nevlida
ABSTAIN: None

5.  Old Business

a.  Signage in Berkshire Park.  The board briefly touched on the options previously discussed for the signage in Berkshire Park and Springfield Meadows.  President Halverson is going to follow through with contacting Butch Arietta to discuss the matter and will report back at the next board meeting.

b.  Signage in Shadow Hills.  It was noted that the construction of the signs is warranted in writing.  The vendor will remove the overspray and fix the color of the signs.  The contract signed for the Shadow Hills sign provided for shiny lettering, not matte.  This was a miscommunication and inadvertent mistake as the lettering intended was matte. The contract for the Stonebriar signs provided for matte lettering so the provider had to correct that lettering.  The cost estimate to re-do the Shadow Hills lettering is almost $400.00. Based on that cost, the board determined to take no action and accept the Shadow Hills sign with shiny lettering.  Director Grava will handle fine tuning the color with the vendor.

c.  Enforcement of Sidewalk Ordinance. The board considered a revised Policy no. 3204 entitled Procedures for Enforcement of Ordinance Regarding Sidewalk Maintenance and Report.  Vice President John Kennedy moved to adopt resolution 11-03 approving and adopting same. President Tim Halverson second; motion carried.
AYES: Halverson, Kennedy, Magee, and Grava
NOES: None
ABSENT: Nevlida
ABSTAIN: None

6.  New Business

a.  Budget Consideration. The board discussed the preliminary budget document presented by Board Secretary Linda Stone for fiscal year 2011-12.  Vice President John Kennedy moved to approve the preliminary budget and appropriate the funds for fiscal year 2011-12 as set forth in the document, budget amount $149,050.00.  President Tim Halverson second; motion carried.
AYES: Halverson, Kennedy, Magee, and Grava
NOES: None
ABSENT: Nevlida
ABSTAIN: None

b.  Enforcement of Ordinance regarding Parking Restrictions. The board considered a revised Policy no. 3201 entitled Procedures for Enforcement of Ordinance Regarding Parking Restrictions.  President Halverson moved to adopt Resolution 11-04 approving and adopting same.  Director Mark Magee second; motion carried.
AYES: Halverson, Kennedy, Magee, and Grava
NOES: None
ABSENT: Nevlida
ABSTAIN: None

c.  Sidewalk Ordinance.  The board discussed possible expansion of the ordinance to include maintenance issues regarding graffiti, oil, algae stains and other esthetic residuals.  The board will seek clarification from legal counsel regarding its authority in this regard.

d.  Property Maintenance Ordinance to Protect District from Damage. The board discussed property maintenance issues, including but not limited to maintenance of culverts, foliage, excess watering, that when not addressed by property owners can cause damage to CSD property.  The board asked that a draft Ordinance be brought back at the next meeting for review, discussion and consideration.

7.  Adjournment.
The meeting was adjourned at 9:15 p.m.

Submitted by:
/s/
Linda Stone, Board Secretary                           Approved by Board:   July 19, 2011