September 21, 2010 Regular Meeting:

Board of Directors Regular Meeting - AGENDA
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, September 21, 2010 - 7:00 p.m.
Rolling Hills Church Meeting Room

1.  Call to Order/Announcements
Pledge of Allegiance
Roll Call: Board members Halverson, Hicks, Kennedy, Magee and Grava

2.  Public Comment - Items Not on Agenda
At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3.  Monthly Reports
a.  General Manager Report
b.  Communication Committee Report

4. Consent Items
a.  Approval of draft Minutes of  August 17, 2010 regular meeting of the Board of Directors
b.  Approval of Fiscal Year End 2009-2010 reports prepared by Auditor’s office; approval of monthly report for June 2010 prepared by Auditor’s office, approval of July 2010 report prepared by Auditor’s office.
c.  Correspondence:
-   8/20/10 Letter from Auditor’s office regarding Final Estimates of General Property Tax Revenue for Fiscal year 2010/11

5.  Public Hearing – Regarding Proposed Amendments to the Conflict of Interest Code Pursuant to the Political Reform Act of 1974; open hearing; public comment period; close hearing.
Note: On July 20, 2010 the board of directors directed preparation of a Notice of Intention to Amend Conflict of Interest Code, with a written comment period from July 21, 2010 to September 4, 2010.  No interested person has commented or requested a public hearing.  This hearing set in order to afford additional opportunity to the public.
Action item – Motion to Adopt Resolution 20-10 regarding proposed amendments to the Conflict of Interest Code Pursuant to Political Reform Act of 1974

6.  Old Business  
a.   Action Item - Ordinance 2010-03 regarding Remuneration and Reimbursement of Expenses.
Second reading and adoption

b.   Action Item – Speed control measures; update and possible action regarding purchase and installation of speed cushions

c.  Consideration/Action Item – Motion to approve Notice of Intention to Perform a Self-Evaluation and Seek Public Input regarding ADA Transition Plan

7.  New Business
a.  Consideration/Action Item - Landscape Service Provider; current status and consideration of alternatives

b.  Consideration/Action Item – Appointment of Director; recommendation of nominee for submission to Board of Supervisors for appointment in lieu of election

c.  Consideration/Action - Electrical issue with William Lyon Homes; current status of repairs and alternatives

d.  Consideration/Action – Request from Resident for mitigation measures to prevent trespass on private road

e.  Consideration/Action – Review of Landscape Bids regarding irrigation repairs

f.  Consideration/Action – Educational opportunities offered by CSDA regarding Grant Seeking and Grant Writing

7.  Adjournment  



NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting






ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of SEPTEMBER 21, 2010 MEETING OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The meeting of the Rolling Hills CSD held on September 21, 2010 was called to order at 7:13 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Chaney Hicks and Mark Magee were present, constituting a quorum, and Board Secretary Linda Stone.   Director Bill Grava, Director John Kennedy and General Manager Bob Hollis were absent.

2.  Public Comment.  None

3.  Monthly Reports.
a.  n/a
b.  Communications Committee Report – No new activity since last report however the next newsletter is expected during last quarter of the year.

4.  Consent Items. The Consent items were reviewed by the Board, including the draft Minutes of the August 17, 2010 regular meeting of the board of directors; Fiscal Year End 2009-10 reports prepared by County Auditor’s office; monthly report for June 2010 prepared by the Auditor’s office, monthly report for July, 2010 prepared by the Auditor’s office and correspondence including letter from the Auditor’s office regarding the final estimates of General Property Tax Revenue for fiscal year 2010-11.
Director Chaney Hicks moved to approve the consent items, second by Director Mark Magee; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy
ABSTAIN:  None

5. 
a.  Public Hearing – regarding proposed amendments to the Conflict of Interest Code pursuant to Political Report Act of 1974.
Public hearing was opened for the purpose of comment regarding proposed amendment to Conflict of Interest Code.  No public comment was offered.  Public hearing was closed. 
Director Chaney Hicks moved to approve Resolution 10-10, Adopting Proposed Amendments to the Conflict of Interest Code Pursuant to the Political Reform Act of 1974; President Tim Halverson second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy
ABSTAIN:  None

6.  Old Business
a.  Ordinance 2010-03 regarding Remuneration and Reimbursement of Expenses
After second reading of the Ordinance, Director Mark Magee moved to adopt Ordinance 2010-03; Director Chaney Hicks second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy

ABSTAIN:  None

b.  Speed control measures; update and possible action regarding speed cushions.
Since the further meeting with the El Dorado Hills Fire Department has not yet occurred, no action was taken at this time.  During discussion, the board clarified its purpose for an additional meeting with the fire department; to inform them of the board’s intention to proceed with installation of speed cushions based on the residents’ call for speed control measures, of the district’s authority to do so, and the district’s desire to work with the fire department for implementation.

c.  Notice of Intention to perform a Self-Evaluation and Seek Public Input regarding ADA Transition Plan. After discussion, Director Chaney Hicks moved to approve the Notice of Intention to Perform a Self-Evaluation and Seek Public Input regarding ADA transition plan; second by Director Mark Magee; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy
ABSTAIN:  None

When executed, the Notice will be posted at three locations in the district, and will be placed on the agenda for two regular upcoming meetings of the Board.

7.  New Business
a.  Landscape service provider – status and consideration of alternatives.
After extensive discussion, Director Chaney Hicks made a motion to terminate the services of ProLawn by the giving of 30 days written notice as provided by Section 7 of the services agreement which provides for suspension or termination without cause; second by President Tim Halverson; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy
ABSTAIN:  None

President Halverson made a motion that the he or the General Manager be authorized to negotiate and enter into a Landscape and Facilities Maintenance Agreement with Sunworld, at a monthly cost  of not to exceed the amount of the landscape services contract entered into with ProLawn; second by Director Chaney Hicks; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy
ABSTAIN:  None

b.  Appointment of Director; recommendation of nominee for submission to Board of Supervisors for appointment in lieu of election.
No action taken; possible Special meeting to be held in October, 2010.

c.  Electrical issue with William Lyon Homes; current status of repairs and alternatives.
Item continued to next meeting when General Manager present.

d.  Request from Resident for mitigation measures to prevent trespass on private road.
After discussion, no action was taken at this time.

e.  Review of landscaping bids regarding irrigation repairs received from ProLawn.
After discussion, no action taken to approve the bids for repair.

f.  Educational opportunities offered by CSDA regarding Grant Seeking and Grant Writing.
President Halverson moved to approve sending board secretary, Linda Stone, to the Grant Seeking and Grant Writing seminars offered by CSDA on October 20, 2010, at a cost not to exceed $650.00 including seminar costs, hotel cost and mileage reimbursement; second by Director Chaney Hicks; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Grava and Kennedy
ABSTAIN:  None

8.  Adjournment.
Director Mark Magee  moved to adjourn the meeting at 9:04 p.m.; Director Hicks second.  Motion carried.

Submitted by:
Linda Stone
Board Secretary

Approved by Board:   November 16, 201