Board of Directors Regular Meeting - AGENDA
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, July 20, 2010 - 7:00 p.m.
Rolling Hills Church Meeting Room

1.  Call to Order/Announcements
Pledge of Allegiance
Roll Call: Board members Halverson, Hicks, Kennedy, Magee and Grava

2.  Public Comment - Items Not on Agenda

At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3.  Monthly Reports
a.  General Manager Report
b.  Communication Committee Report

4. Consent Items
a.  Approval of draft Minutes of June 30, 2010 special meeting of the Board of Directors
b.  Correspondence:
-  CSDA 2011 Committee Participation correspondence
-  Wells Fargo Checking account statement June 14, 2010
-  Encroachment Permit issued by DOT for 2010
-  SDRMA Property/Liability Coverage Documents 2010-2011
-  Letter dated July 14, 2010 from El Dorado County Auditor’s office re Retroactive contract – Mobius Network

5.  Old Business   
a.  Consideration/Action item – Request by resident for stop sign to be installed at Stonebridge and Manchester  

b.  Consideration/Action item - ADA plan

6.  New Business
a.  Action item -  Consideration/motion to approve Preliminary Budget for Fiscal Year 2010-2011

b.  Action item – Consideration/adoption of Resolution authorizing revision to Policy No. 4030 entitled Remuneration and Reimbursement
c.  Action item – Consideration/motion to direct review of District’s Conflict of Interest Code; Notice of Intention to Amend Conflict of Interest Code
d.  Information item/Action item as may be necessary – Board review of citation appeal

7.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of JULY 20, 2010 MEETING OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The meeting of the Rolling Hills CSD held on July 20, 2010 was called to order at 7:05 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Mark Magee and Chaney Hicks were present, constituting a quorum, General Manager Bob Hollis and Board Secretary Linda Stone.   Directors John Kennedy and Bill Grava were absent.

2.  Public Comment.  Stonebriar resident offered comment and inquired about the brown lawn at the entrance to the Stonebriar community.  The General Manager explained about the electrical problems and the district’s efforts to get William Lyon Homes to make the needed repairs.  Director Hicks said she believes we need a specific time frame for action and indicated response should be had within the week.  If satisfactory response is not received from William Lyon Homes, the district should move ahead with the next steps.

3.  Monthly Reports.
a.  General Manager Bob Hollis presented both an oral and written report outlining his work of the past month.  Most items on his list are agenda items for the meeting and will be discussed at that time.
b.  Communications Committee Report – No new activity since last report.

4.  Consent Items. The Consent items were amended to remove letter dated July 14, 2010 received from the El Dorado County Auditor’s office regarding Mobius Network retroactive contract.  With that amendment, the consent items were reviewed by the Board, including the draft Minutes of the June 30, 2010 special meeting of the board of directors; and correspondence including CSDA committee participation form, Wells Fargo checking account statement dated June 14, 2010, encroachment permits issued by DOT for 2010 and SDRMA property/liability coverage documents for 2010/2011.
President Tim Halverson moved to approve the consent items, second by Director Mark Magee; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy and Grava
ABSTAIN:  None

5.  Old Business. 
a.  Consideration of request for stop sign at Stonebridge and Manchester.  The board discussed this item and acknowledged that visibility is limited due to bushes on the corner of the property at that location, even though the General manager reported the bushes had been cut back by the property owner.  In order to mitigate the issue, the board discussed a three way stop sign as another possible alternative.  The General Manager was directed to obtain information from the County regarding right of ways in Springfield Meadows.  The matter is to be continued to a future meeting of the board.

b.  ADA Plan.  General Manager discussed his continued work to go forward with preparation of an ADA plan and the necessary requirements to do so.  After discussion, President Halverson made a motion that the Board and staff take steps to post notification of the District’s intention to prepare an ADA transition plan and its intention to do a self-evaluation for this purpose; second by Director Chaney Hicks; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy and Grava
ABSTAIN:  None

6.  New Business.
a.  The preliminary budget for fiscal year 2010-2011 was presented as a result of the budget workshop held on June 29,2010.  Director Chaney Hicks made a motion to approve the preliminary budget of $148,900.00; President Halverson second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy and Grava
ABSTAIN:  None

b.  Revision to Policy No. 4030 entitled Remuneration and Reimbursement.  Discussion was had regarding revision to the board policy regarding remuneration paid to board members, based on the memorandum received from legal counsel, David McMurchie and his draft of a proposed policy document.  President Halverson moved to approve Resolution 10-08 authorizing adoption of revision to policy no. 4030 – remuneration and reimbursement, said policy as prepared by Attorney McMurchie, and inserting, among other provisions, that board members shall receive a per meeting stipend in the amount of $75.00 for attendance at regular and special board meetings authorized by law;  Director Chaney Hicks second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy and Grava
ABSTAIN:  None

c.  Review of Conflict of Interest Code.  The board considered the correspondence received from the County Recorder-Clerk-Registrar of Voters regarding  Conflict of Interest Code review for the Year 2010, which review is required  every even numbered year, and resource information provided by the Board Secretary obtained from the Fair Political Practices Commission on “How To review a Conflict of Interest Code.”  After discussion President Halverson made a motion to direct review of the District’s Conflict of Interest Code, and preparation of a Notice of Intention to Amend Conflict of Interest Code – with a written comment period commencing July 21, 2010 and terminating on September 4, 2010; Director Mark Magee second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy and Grava
ABSTAIN:  None


d.  Review of Citation Appeal.  The board considered the Citation Inquiry received from David Foat regarding the parking citation issued to his vehicle while parked on Barranca Drive.   The board found no extenuating circumstances and determined to uphold the citation and move forward with the process.


e.  Mobius Network Contract – moved to New Business from Consent Calendar.  The board considered the correspondence received from the County Auditor’s office on this issue.  It discussed that the date of the Mobius Network contract with the District was to have commenced upon the end of the contract period with Bob Hollis, individually, correctly March 30, 2010.  President Halverson made a motion to approve an Amendment No. 1 to Contract For Services Between Rolling Hills CSD and Mobius Network LLP – Robert W. Hollis, Sole Member, and for execution of same.  The amendment was to correct the contract effective dates; Director Chaney Hicks second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy and Grava
ABSTAIN:  None

The board secretary was directed to provide a copy of the signed amendment to the Auditor’s office with transmittal in response to the Auditor’s July 14, 2010 letter.

7.  Adjournment.
Director Tim Halverson  moved to adjourn the meeting at 8:50 p.m.; Director Hicks second.  Motion carried.

Submitted by:
/s/
Linda Stone
Board Secretary

Approved by Board:   August 17, 2010