Note:  Special Meeting June 1, 2010
Regular Meeting June 15, 2010 

Special Meeting June 29, 2010  (including Budget Workshop)

Board of Directors Special Meeting - AGENDA
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, June 1, 2010 - 7:00 p.m.
Rolling Hills Church Meeting Room

1.  Call to Order/Announcements

Pledge of Allegiance
Roll Call: Board members Halverson, Hicks, Kennedy and Magee

2.  Public Comment - Items Not on Agenda

At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3. Monthly Reports

a.  General Manager Report
b.  Communication Committee Report

4.  Consent Items

a.  Approval of draft Minutes of  May 18, 2010 regular meeting of the Board of Directors
b.  Approval of Monthly financial reports prepared by Auditor Controller’s office for April, 2010
c.  Correspondence:
- Wells Fargo Checking account (Petty cash account) dated May 14, 2010

5.  Old Business

a.  Discussion item -  Overview of previously adopted Ordinances

b.  Consideration/Action item – Review, consideration of Procedures for Enforcement of Ordinance Regarding Encroachment Permits  (Policy No. 3203) and resolution authorizing same

c.   Consideration/Action item – Speed control measures including update re meetings with DOT, El Dorado Fire Dept. and El Dorado County Sheriff’s office

d.  Consideration/Action Item – Replacement of stolen speed limit sign

6.  New Business

a.  Action item – Review, consideration of adoption of Policy entitled Filling of Vacancy(s) on Board of Directors, Proposed Policy No. 4051 and Resolution authorizing same

b.  Action item – Motion to approve payment of daily stipend for board member attendance at meetings attended on behalf of the District

7.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.'

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of JUNE 1, 2010 SPECIAL MEETING OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The special meeting of the Rolling Hills CSD held on June 1, 2010 was called to order at 7:04 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Mark Magee and Chaney Hicks were present, constituting a quorum, General Manager Bob Hollis, Board secretary Linda Stone and a member of the community.  Director John Kennedy was absent.

2.  Public Comment.   The board received and discussed public comment from Ed McGowan regarding continued speeding and failure to stop at stop signs in the community.  He also reported his observation of  a motorcycle officer issuing citations.  He further reported that sprinklers in the center divide are not working.  President Halverson advised regarding the work of irrigation repair and improvements which will begin in June to all three entrances in the district.

3.  Monthly Reports.
a.  General Manager Bob Hollis said all his current business matters were listed on the agenda.
b.  Communications Committee Report – Tim Halverson reported that the end of July is targeted for issuance of the next issue of the newsletter.

4.  Consent Items. The Consent items were reviewed by the Board, including the draft Minutes of the May 18, 2010 regular meeting of the board of directors; the Monthly financial reports prepared by the Auditor Controller’s office for April, 2010, and correspondence including the bank statement for the Wells Fargo petty cash account. 
President Tim Halverson moved to approve the consent items, second by Director Chaney Hicks; motion carried.
AYES:   Halverson, Hicks and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None

5.  Old Business
a.  Overview of previously adopted Ordinances.  General Manager Hollis distributed to the board members a chart listing the various ordinances and the items included under each category requiring enforcement.  The board discussed issues regarding violations causing safety concerns, timing, manner of enforcement, discretionary items and what is reasonable.  This discussion was to aid the General Manager and staff in the development and implementation of policies and manner of ordinance enforcement.

b.  Review, consideration of Policy for Enforcement of Ordinance regarding Encroachment Permits.  In light of the discussion under item 5.a., above, further changes are needed to the draft policy.  No action taken by the board.

c.  Speed Control measures

d.  Replacement of stolen speed sign.   Items c. and d. were continued to the next meeting of the board.

6.  New Business.
a.  Review, consideration of Policy entitled Filling of Vacancy(s) on Board of Directors.  Due to time constraints, this item was continued to next meeting of the board.

b. Motion to approve payment of daily stipend for board member attendance at meetings on behalf of the District.  A voucher dated June 1, 2010 was submitted to the board for approval of payment to President Halverson for attendance at four business meetings on behalf of the board of directors.  Director Chaney Hicks moved to approve payment of the voucher, second by Director Mark Magee; motion carried.
AYES:  Hicks and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  Halverson

7.  Adjournment.
President Tim Halverson  moved to adjourn the meeting at 9:22 p.m.; Director Chaney Hicks second.  Motion carried.

Submitted by:


Linda Stone
Board Secretary
Approved by Board:   June 15, 2010

 

Board of Directors Regular Meeting - AGENDA
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, June 15, 2010 - 7:00 p.m.
Rolling Hills Church Meeting Room

1.  Call to Order/Announcements

Pledge of Allegiance
Roll Call: Board members Halverson, Hicks, Kennedy and Magee

2.  Public Comment - Items Not on Agenda

At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3.  Consideration of appointment to fill vacancy on Board of Directors

4.  Monthly Reports
a.  General Manager Report
b.  Communication Committee Report

5. Consent Items
a.  Approval of draft Minutes of June 1, 2010 special meeting of the Board of Directors
b.  Approval of Monthly financial reports prepared by Auditor Controller’s office for May, 2010
c.  Correspondence:
- SDRMA letter and billing for upcoming policy year

6.  Old Business
a.  Consideration/Action item – Review, consideration of Procedures for Enforcement of Ordinance Regarding Encroachment Permits (proposed Policy no. 3203) and resolution authorizing same

b.   Consideration/Action item – Speed control measures including update re meetings with DOT, El Dorado Fire Dept. and El Dorado County Sheriff’s office

c.  Consideration/Action Item – Replacement of stolen speed limit sign

7.  New Business
a.   Action item -  Consolidated General Election to be held November 2, 2010 – Adoption of Resolution Declaring an Election Be Held in its Jurisdiction Consolidation with other Districts Requesting Election Services

b.  Action item – Consideration/adoption of Resolution authorizing continued collection of direct charge assessment of $200 for fiscal year 2010/2011

c.  Public Hearing:  Open public hearing regarding appropriation limitation to be established for the district for fiscal year 2010/2011; public comment; close hearing.
Action item – Consideration/adoption of Resolution 2010/2011 Proposition 4 – Appropriation Limitation

d.  Consideration/Action item – Shadow Hills road repairs

e.  Consideration/Action item – Request by resident for stop sign to be installed at Stonebridge and Manchester

f.  Consideration/Action item – Resolution regarding Year-end budget amendments for fiscal year 2009/10

8.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of JUNE 15, 2010 MEETING OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The meeting of the Rolling Hills CSD held on June 15, 2010 was called to order at 7:10 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Mark Magee and Chaney Hicks were present, constituting a quorum, General Manager Bob Hollis and Board Secretary Linda Stone.

2.  Public Comment.  No public comment.

3.  Consideration of appointment to fill vacancy on Board of Directors.
President Halverson presented the resume submitted by Shadow Hills resident, Bill Grava, and reported Bill’s expressed  interest in the vacant position.  After discussion of Mr. Grava’s extensive and impressive professional experience and long time service to the community, President Tim Halverson moved to appoint Bill Grava to the Board to fill the vacancy created by the resignation of Cruz Arellanes; second by Director Chaney Hicks; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None
Mr. Grava will be sworn in at the next meeting of the Board.

4.  Monthly Reports.
a.  General Manager Bob Hollis presented both an oral and written report outlining his work of the past month including various communications, road repair issues, park rules signs, new time for maintenance meetings, web training for board members and staff, and that he was appointed to Sacramento Mayor Kevin Johnson’s Waste and Recycling Policy Committee.   Bob further noted that the ADA issue is still pending, including the pole that was removed.  Discussion was had regarding a mechanism for mounting the radar speed control signs, signs by the barricades by the entrance, and painting of red curbs by the gates.

b.  Communications Committee Report – No new activity since last report.

5.  Consent Items. The Consent items were amended to remove approval of the monthly financial reports prepared by the Auditor’s office for May, 2010 inasmuch as they have not yet been received.  With that amendment, the consent items were reviewed by the Board, including the draft Minutes of the June 1, 2010 special meeting of the board of directors; and correspondence including SDRMA letter and billing for upcoming policy year.
Director Chaney Hicks moved to approve the consent items, second by Director Mark Magee; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None

6.  Old Business. 
a.  Proposed Policy No. 3203 – Enforcement of Encroachment Permits.    After discussion, Director Mark Magee moved to approve Resolution 10-02 Authorizing Adoption of Policy No. 3203 – Procedures for Enforcement of Ordinance Regarding Encroachment Permits; Director Chaney Hicks second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None

b.  Speed Control Measures.   The Board discussed speed control measures in light of meetings had in the past few weeks with DOT, El Dorado Fire Department representative and the El Dorado Sheriff’s office.  The board is interested in speed cushions and is further investigating costs and installation methods.  The board unanimously directed that a further meeting be scheduled with the Fire Department representatives to inform them of the board’s desire and intention to proceed with the installation of speed cushions, to be attended by the General Manager and Board President.  This meeting is an authorized day of service.

c.  Replacement of stolen speed sign.  The last item needed to submit the final insurance claim request is the cost for installation of the speed signs and cost for fabricating a mechanism for mounting.  That information is expected in the next two weeks.

7.  New Business.
a.  Consolidated General Election November 2, 2010.  President Tim Halverson moved to approve Resolution 10-03 Declaring an Election be Held in its Jurisdiction; Consolidation with Other Districts; Requesting Election Services; Director Chaney Hicks second; motion carried. 
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None


President Tim Halverson moved to approve Resolution 10-04 Adopting Regulations for Candidates for Elective Office, Pertaining to Materials Submitted and Designation of Costs Thereof; Director Chaney Hicks second; motion carried. 
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None

b.  Direct Charge Assessment for Fiscal Year 2010-2011.  President Tim Halverson moved to approve Resolution 10-05 Authorizing Continued Collection of the Direct Charge Assessment of $200.00 for fiscal year 2010-2011; Director Mark Magee second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None

c.  Public Hearing: Appropriation Limitation to be established for Fiscal Year 2010-2011.   Public hearing was opened to discuss the appropriation limitation for fiscal year 2010-2011.  No public comment was offered.  Public hearing closed.

Director Chaney Hicks moved to approve Resolution 10-06 2010-2011 Proposition 4 – Appropriation Limit to be established in the sum of $72,054.35, computed as follows: $73,345.23 (2009-2010 appropriation limit) x 0.9824; Director Mark Magee second; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None
ABSENT:  Kennedy
ABSTAIN:  None

d.  Shadow Hillls Road Repairs.  The  proposal from California Pavement Maintenance Company (CPM) was presented for discussion.  The company advised that prior to doing the road resealing in Shadow Hills, repairs were needed to remove broken and deteriorated asphalt, excavate the area, and re-compact the sub-grade and replace with new asphalt.  President Tim Halverson moved to approve the proposal in the amount of $3,688.00 to complete the needed work; second by Director Chaney Hicks; motion carried.
AYES:   Halverson, Hicks, and Magee
NOES:  None

ABSENT:  Kennedy
ABSTAIN:  None

e.  Request for Stop Sign at Stonebridge and Manchester.  The board discussed the corner where the stop sign has been requested and recognized that a visibility issue exists.  The board will look at this stop sign alternative, and other alternatives to address the other end of the road as well.  The board agreed an immediate step toward a solution is to request the homeowner to cut the bushes back at the affected corner.  In addition, the board will investigate the set backs for corner visibility and DOT standards for traffic signage.  The General Manager will report at the next regular meeting of the board regarding the status of the bushes and other findings.

f.  Year End Budget Amendments for Fiscal Year 2009-2010.  The board agreed this matter is best discussed at a budget workshop to review the actual income and expenditure numbers for fiscal year 2009-2010 and preliminary budget matters for fiscal year 2010-2011.  A special meeting to discuss budget matters will be held June 29, 2010.

8.  Adjournment.
Director Mark Magee  moved to adjourn the meeting at 9:10 p.m.; President Halverson second.  Motion carried.

Submitted by:

/s/ Linda Stone
Board Secretary
Approved by Board:   June 29, 2010

Board of Directors Special Meeting - AGENDA
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, June 29, 2010 - 7:00 p.m.
Rolling Hills Church Meeting Room

1. Call to Order/Announcements
Pledge of Allegiance
Roll Call: Board members Halverson, Hicks, Kennedy and Magee

2.  Swearing in of New Director to Fill Vacancy on Board of Directors – William Grava

3.  Public Comment - Items Not on Agenda
At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

4.  Consent Items
a.  Approval of draft Minutes of  June 15, 2010 regular meeting of the Board of Directors
b.  Approval of Monthly financial reports prepared by Auditor Controller’s office for April, 2010
c.  Correspondence:
- CSDA Proposed Bylaws Amendments; CSDA Mail Ballot information

5.  Budget Workshop to review preliminary operating budget for fiscal year 2010-2011

a.  Consideration/Action – adopt resolution approving budget revisions and appropriations for fiscal year 2009/2010
b.  Consideration/Action Item – adopt resolution to approve preliminary operating budget for fiscal year 2010-2011

6.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of JUNE 29, 2010 SPECIAL MEETING OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The special meeting of the Rolling Hills CSD held on June 29, 2010 was called to order at 7:20 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Director Chaney Hicks was present, General Manager Bob Hollis, Board secretary Linda Stone and a Director appointee, William Grava.  Directors John Kennedy and Mark Magee were absent.

2.  Swearing in of New Director – William Grava.
William Grava took the oath of office and was duly sworn in as a member of the Board of Directors to fill the vacancy created by the resignation of Cruz Arellanes, consisiting a quorum.

3.  Public Comment.   No public comment.

4.  Consent Items. The Consent items were reviewed by the Board, including the draft Minutes of the June 15, 2010 regular meeting of the board of directors; the Monthly financial reports prepared by the Auditor Controller’s office for May, 2010, and correspondence from CSDA regarding proposed bylaws amendments and ballot information. 
Director Chaney Hicks  moved to approve the consent items, second by President Halverson; motion carried.
AYES:   Halverson, Hicks
NOES:  None
ABSENT:  Kennedy,  Magee
ABSTAIN:  Grava

5.  Budget Workshop
Detailed discussion was had regarding overall budget numbers for the past few years, with specific attention to the revenue and expenditures for fiscal year 2009-2010 ending June 30, 2010.  Attention was given also to loss of revenue due to unpaid property taxes on defaulting properties and ascertaining if those unpaid amounts will accrue as receivables for the district when eventually cured.  In addition, the General Manager was asked to obtain information about moneys earmarked  for a budget year from the fund balance and how those funds are treated if not fully expended by the fiscal year’s end.

a.  Budget Revisions for Fiscal Year 2009-2010.  Discussion was had about expenditures which were inadvertently placed in the wrong account during the current fiscal and budget amendments to be made so as to accurately reflect the dollars amounts expended from the various budget account categories.


A draft Resolution was presented to the Board for consideration which provides for budget transfers, appropriations, re-appropriations and/or journal entries, as necessary, to correctly reflect moneys paid for Maintenance of the Park, moneys paid for Professional – Accounting services, and re-appropriated moneys from unexpended accounts to defray the accounting services and professional services costs for the year.  Director Chaney Hicks moved to adopt Resolution 10-07 Approving Year End Budget Amendments for Fiscal Year 2009-10, second by President Tim Halverson; motion carried.
AYES:   Halverson, Hicks and Grava
NOES:  None
ABSENT:  Kennedy,  Magee
ABSTAIN:   None

b.   Line by line discussion was had regarding each expenditure account category projected for fiscal year 2010-2011.  Preliminary numbers for each category were agreed upon, and a Preliminary Budget document will be presented at the next regular meeting of the Board for consideration.

6.  Adjournment.
President Tim Halverson  moved to adjourn the meeting at 9:20 p.m.; Director Chaney Hicks second.  Motion carried.

Submitted by:
/s/
Linda Stone
Board Secretary

Approved by Board:   July 20, 2010