Board of Directors Regular Meeting
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, April 20, 2010

7:00 p.m. at Rolling Hills Church Meeting Room

AGENDA

1.  Call to Order

Pledge of Allegiance

Roll Call: Board members Arellanes, Halverson, Hicks, Kennedy and Magee

2.  Public Comment - Items Not on Agenda

At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3. Monthly Reports

a.  General Manager Report

b.  Communication Committee Report

4.  Consent Items

a.  Approval of draft Minutes of  March 16, 2010 regular meeting of the Board of Directors
b.  Approval of Monthly financial reports prepared by Auditor Controller’s office for February, 2010
c.  Approval of Monthly financial reports prepared by Auditor Controller’s office for March, 2010
d.  Approval of administrative edit to General Manager contract
e.  Correspondence:
- El Dorado LAFCO Memo re Budget for Fiscal Year 2010-11
- EDD letter dated 3/26/10
- EDD State Payroll Tax Workshop notice
- EDD Employee or Independent Contractor Tax Seminar notice
- Mountain Democrat Proof of Publication of Ordinance no. 2010-01 (amending 2008-01)
- Robert Hollis Certificate of Insurance

5.  Old Business

a.  Consideration/Action item – Review, consideration and decision regarding draft of ADA Compliance Plan; OHV pole review

b.  Consideration/Action item – Review, consideration and decision regarding Proposals for Road resealing in Shadow Hills

c.  Consideration/Action item – Review, consideration and decision regarding updated proposals for landscape upgrades to three entrances

6.  New Business

a.  Introduction and waiver of first reading of Ordinance 2010-02 amending 2009-02 regarding Encroachment Permits

b.  Consideration/Action item - Stonebriar decorative signage missing from black metal fencing

c.  Consideration/Action item - Additional stop sign

d.  Consideration/Action item – Change to ordinance enforcement procedures

7.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

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ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of APRIL 20, 2010 MEETING
OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.

The meeting of the Rolling Hills CSD held on April 20, 2010 was called to order at 7:13 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Cruz Arellanes, and Chaney Hicks were present, constituting a quorum, and board secretary Linda Stone.  Directors John Kennedy and Mark Magee, and General Manager Bob Hollis were absent.

2.  Public Comment.   A resident from Stonebriar was present and inquired about installation of an additional baby swing in Stonebriar Park.  The board noted that it was aware of the issue and the resident’s prior request.  The General Manager is to conduct an informal survey regarding usage of the swings in the park and will respond back with his findings.

3.  Monthly Reports.

a.  General Manager Bob Hollis was not present to give an oral report.

b.  Parks Committee Report  - Parks committee is on hold until funds are located to defray the cost of preparation of a general plan.

c.  Communications Committee Report – Tim Halverson presented the finalized newsletter and reported it was in the process of being dispatched to the district residents.

4.  Consent Items. The Consent items were reviewed by the Board, including the draft Minutes of the March 16, 2010 regular meeting of the board of directors; monthly financial reports prepared by the Auditor Controller’s office for February and March, 2010, respectively; approval of the administrative edit to the General Manager contract; and correspondence including  memorandum regarding LAFCO budget, EDD correspondence about seminars, Hollis certificate of insurance and proof of publication for Ordinance 2010-01 from the Mountain Democrat.

AYES:   Halverson, Arellanes, and Hicks
NOES:  None
ABSENT:  Magee and Kennedy
ABSTAIN:  None

5.  Old Business.

a.  Consideration/Action item – Review, consideration and decision regarding draft of ADA Compliance Plan; OHV pole review.  This item continued to next regular meeting of the board.

b.  Consideration/Action item – Review, consideration and decision regarding Proposals for Road resealing in Shadow Hills.  This item continued to next regular meeting of the board.

c.  Consideration/Action item – Review, consideration and decision regarding updated proposals for landscape upgrades to three entrances.  Director Hicks presented a summary comparison chart illustrating costs of the proposals.  The board determined that President Halverson will use the chart information when negotiating with the landscape provider.  This item continued to next regular meeting of the board.

6.  New Business.

a.  Public Hearing – Introduction of Ordinance 2010-02, amending Ordinance 2009-02, regarding Encroachment Permits; waiver of first reading.  Public hearing was opened; no public comment was had on the proposed Ordinance.  President Tim Halverson moved to Introduce Ordinance 2010-02, amending Ordinance 2009-02, and waive the first reading; Director Cruz Arellanes second.   Motion carried.

AYES:   Halverson, Arellanes, Hicks
NOES:  None
ABSENT:  Hicks and Magee
ABSTAIN: None

b.  Consideration/Action item - Stonebriar decorative signage missing from black metal fencing.  The board discussed this item and determined to leave the signage as is and incur no additional costs for replacement.

c.  Consideration/Action item - Additional stop sign/ speed control measures.  The board discussed the fact that legal counsel provided his opinion that the fire department does not have jurisdiction over the district’s roads and making them safe.  The board  also reviewed information received by General Manager Hollis from the Fire Department regarding El Dorado County DOT information.  The board will consider further follow up with the Fire Department regarding speed cushions or speed t tables as speed mitigation measures.

d.  Consideration/Action item – Change to ordinance enforcement procedures .

The board considered Resolution 10-01 to amend  Policy No. 3201 entitled Procedures for Enforcement of Ordinance Regarding Parking Restrictions.  Vice President Cruz Arellanes moved to adopt Resolution 10-01; Director Chaney Hicks second.   Motion carried.

AYES:   Halverson, Arellanes, and Hicks
NOES:  None
ABSENT:  Kennedy and Magee
ABSTAIN: None

7.  Adjournment.
President Tim Halverson  moved to adjourn the meeting at 8:45 p.m.; Director Chaney Hicks second.  Motion carried.

Submitted by:

Linda Stone
Board Secretary

Approved by Board:   May 18, 2010