Board of Directors Regular Meeting
ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, February 16, 2010
7:00 p.m. at Rolling Hills Church Meeting Room

AGENDA

1.  Call to Order
Pledge of Allegiance
Roll Call: Board members Arellanes, Halverson, Hicks, Kennedy and Magee

2.  Public Comment - Items Not on Agenda

At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a blue speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3. Monthly Reports
a.  General Manager Report
b.  Parks Committee Report
c.  Communication Committee Report

4.  Consent Items
a.  Approval of draft Minutes of  January 19, 2010 regular meeting of the Board of Directors .
b.  Approval of Monthly financial reports prepared by Auditor Controller’s office for December, 2009
c.  Correspondence:
County of El Dorado Auditor Controller – Report of the Proposition 1A Loan Transfer to the Supplemental Revenue Augmentation Fund (SRAF)
Certificate of Liability Insurance for Landscape Curb Pro Sac., Inc. d/b/a PLM

5.  Old Business
a.  Action item - Receive and File Rolling Hills Community Services District Annual Financial Report for the Years Ended June 30, 2008, 2007, 2006, 2005 and 2004; associated management letter and audit response letter from McMurchie Law firm -   Motion

b.  Discussion of ADA issues and review of report prepared by General Manager summarizing ADA consultant proposals and his proposed approach to preparation of ADA compliance plan

6.  New Business
a. Action item – Resolution to adopt Policy No. 3072 entitled Parking Permit Application  Process

b.  Action item – Resolution to adopt Policy No. 3201 entitled Procedure for Permit Applications Required by Ordinances Adopted by District

c.  Action item – Resolution to adopt Policy No. 3203 entitled Procedure for Enforcement of Ordinance Regarding Parking Restrictions

d.  Action item – Resolution to adopt Policy No. 3204 entitled Procedures for Processing Parking Citations by Private Vendor

e.  Public Hearing:  Amendment to Ordinance 2008-01; Introduction of amended Ordinance (Waive first reading)

f.  Discussion item – Master Fee Schedule for the District

g.  Consideration of Security camera proposal – possible action item

7.  Adjournment

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of FEBRUARY 16, 2010 MEETING
OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The meeting of the Rolling Hills CSD held on February 16, 2010 was called to order at 7:05 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Cruz Arellanes, John Kennedy and Mark Magee were present, constituting a quorum, General Manager Bob Hollis, and board secretary Linda Stone.  Director Chaney Hicks was absent.


2.  Public Comment.   Resident Randy Aslanian inquired regarding the bulletin board policy adopted by the District.  He graciously volunteered to repair and stabilize the bulletin board in Springfield Meadows.


3.  Monthly Reports.
a.  General Manager Bob Hollis presented a written list of topics and projects on which he worked over the past month, including attendance at entrance committee meeting, attendance at ordinance enforcement meeting, road resealing for Shadow Hills, implementation of landscaping contract with new provider, electricity problem at Stonebriar entrance, community clean up, warning issued to one vehicle in violation of parking ordinance, SDLF Grant, and various miscellaneous routine work.

b.  Parks Committee Report  - Parks committee is on hold until funds are located to defray the cost of preparation of a general plan.

c.  Communications Committee Report – Tim Halverson reported the newsletter is nearly completion.  He further advised that based on information from legal counsel, the District can sell advertising in the newsletter to help pay for its preparation and distribution as a benefit to the community.

4.  Consent Items. The Consent items were reviewed by the Board, including the draft Minutes of the January 19, 2009 regular meeting of the board of directors; monthly financial reports prepared by the Auditor Controller’s office for December, 2009; and correspondence including  Auditor’s report of the Proposition 1A loan transfer to the Supplemental Revenue Augmentation Fund (SRAF) and Certificate of Insurance for new landscape provider.  Vice President Cruz Arellanes moved to approve the Consent items; Director John Kennedy second.  Motion carried.
AYES:   Halverson, Arellanes, Kennedy and Magee
NOES:  None
ABSENT:  Hicks
ABSTAIN: None

5.  Old Business. 
a.  Annual Audits.  Vice President Cruz Arellanes moved to receive and file the Rolling Hills Community Serv ices District Annual Financial Report for the Years Ended June 30, 2008, 2007, 2006, 2005 and 2004 prepared by CPA Vaughn Johnson;  Director John Kennedy second.  Motion carried.
AYES:   Halverson, Arellanes, Kennedy and Magee
NOES:  None
ABSENT:  Hicks
ABSTAIN: None

b.  Discussion of ADA issues and report of General Manager Bob Hollis regarding approach to preparation of compliance plan.  Hollis reported regarding the range of costs associated with preparation by an outside consultant of the compliance plan for the District.  He proposed to prepare the plan himself based on information he has gleaned through this process, including identification of ADA issues to be addressed, the cost of taking corrective measures, a proposed time line for execution of the plan, and research related to approval by a certified ADA professional.  Vice President Cruz Arellanes moved to approve preparation of the ADA compliance plan by Bob Hollis with an appropriation of up to 10 hours for the needed work by Hollis, plus the cost of outside certification or review fees required for the plan; Director John Kennedy second.  Motion carried.
AYES:   Halverson, Arellanes, Kennedy and Magee
NOES:  None
ABSENT:  Hicks
ABSTAIN: None

6.  New Business
a.-d.  Continued to next regular meeting of the Board.

e.  Public Hearing – Introduction of Ordinance 2010-01, amending Ordinance 2008-01, waiver of first reading.  Public hearing was opened; no public comment was had on the proposed Ordinance.  Vice President Cruz Arellanes moved to Introduce Ordinance 2010-01, amending Ordinance 2008-01, and waive the first reading; Director John Kennedy second.   Motion carried. 
AYES:   Halverson, Arellanes, Kennedy and Magee
NOES:  None
ABSENT:  Hicks
ABSTAIN: None

f.  Continued to next regular meeting of the Board.

g.  Consideration of security camera proposal.  General Manager Bob Hollis said he had no new information to report at this time.  Board secretary reported the District’s liability insurance carrier advised there are no premium discounts available for installation of security cameras.  The matter will be continued to a future meeting of the board.

7.  Adjournment.

Vice President Cruz Arellanes moved to adjourn the meeting at 8:42 p.m.; Director John Kennedy second.  Motion carried.

Submitted by:
/s/
Linda Stone
Board Secretary

Approved by Board:   March 16, 2010