Board of Directors Regular Meeting

ROLLING HILLS COMMUNITY SERVICES DISTRICT
Tuesday, January 19, 2010
7:00 p.m. at Rolling Hills Church Meeting Room

AGENDA

1.  Call to Order
Pledge of Allegiance
Roll Call: Board members Arellanes, Halverson, Hicks, Kennedy and Magee

2.  Public Comment¹ - Items Not on Agenda

3. Monthly Reports
a.  General Manager Report
b.  Parks Committee Report
c.  Communication Committee Report

4. Consent Items
a.  Approval of draft Minutes of December 15, 2009 regular meeting of the Board of Directors
b.  Approval of Monthly financial reports prepared by Auditor Controller’s office for November, 2009
c.  Correspondence:
- Letter from EID regarding Fee changes for backflow prevention assemblies
- Notice of cancellation of insurance for Dominguez Landscaping naming District
- Letter from County of El Dorado Auditor-Controller with Final Amount of Agency’s Mandatory Loan to the State
- EID Proposition 218 Notice to EID Customers or Owners of Affected Property regarding notification of proposed new rates for water, etc. (Item on Agenda)
- Letter from County of El Dorado regarding Government Codes and Community Service Districts (form for execution by Board members and return)
- SDRMA letter regarding provision of California and federal employment notices poster

5. Old Business
a.  Annual Audits status review – possible action item

b.  Discussion of ADA issues and review and consideration of ADA consultant proposals – possible action item

6. New Business
a.  EID proposal for rate increase on water, wastewater and recycled water services; notice of public hearing set for February 4, 2010 – possible action item

b.  Traffic Data Report  (General Manager)

c.  Theft of Radar Speed Sign (General Manager)

d.  Security camera proposal – possible action item

7.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED

In compliance with the Americans with Disabilities Act, the District will provide special assistance for disabled citizens.  Upon request, an agenda for any meeting shall be made available in appropriate alternative formats.  If you need special assistance to participate in this meeting, or are requesting a specially formatted agenda, please contact the General Manager at (916) 235-8671.  Notification at least two business days prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

¹At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a  speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a blue speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

ROLLING HILLS COMMUNITY SERVICES DISTRICT
MINUTES of JANUARY 19, 2010 MEETING
OF THE BOARD OF DIRECTORS

Call to Order/Roll Call.
The meeting of the Rolling Hills CSD held on January 19, 2010 was called to order at 7:06 p.m. by President Tim Halverson in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California. In addition to President Halverson, Directors Chaney Hicks, Cruz Arellanes, John Kennedy and Mark Magee were present, constituting a quorum, General Manager Bob Hollis, and board secretary Linda Stone.

2.  Public Comment.   None.

3.  Monthly Reports.
a.  General Manager Bob Hollis presented a written list of topics on which he worked over the past month, including Stonebriar entry lights, sprinklers in Springfield Meadows entrance area, web site, signs in the park, Shadow Hills billboard, swing in park, and discussed ordinance enforcement.  Other matters on which he worked will be covered under agenda items.

b.  Parks Committee Report  - Parks committee is on hold until funds are located to defray the cost of preparation of a general plan.

c.  Communications Committee Report – No communications committee meeting was held since the last meeting of the board.

4.  Consent Items. The Consent items were reviewed by the Board, including the draft Minutes of the December 15, 2009 regular meeting of the board of directors; monthly financial reports prepared by the Auditor Controller’s office for November, 2009; and correspondence including  EID fee changes for backflow prevention assemblies, insurance cancellation notice for Dominguez Landscaping, El Dorado County Auditor’s notice of final amount of agency’s mandatory loan to the State  and federal employment notice poster.
Vice President Cruz Arellanes moved to approve the Consent items; Director Mark Magee second.  Motion carried.
AYES:   Halverson, Hicks, Arellanes and Magee
NOES:  None
ABSENT:  None
ABSTAIN: Kennedy

5.  Old Business. 
a.  Annual Audits status review.  Based on conversations with Auditor Controller’s office, the board executed the management representation letter requested by Vaughn Johnson, CPA .

b.  Discussion of ADA issues and review and consideration of ADA consultant proposals.  General Manager Hollis reported he has now received three proposals for services regarding preparation of an ADA compliance plan ranging from $1,500 and $7,000 with variations in services provided and possible hourly rate billing from one consultant.  He feels he has a good grasp of what is needed for inclusion in the District’s compliance plan and will present a report at the next meeting on his findings.

6.  New Business
a.  EID Proposition 218 notice regarding proposed water rate increase – Notice of Public Hearing set for February 4, 2010.  The board discussed the proposed rate increase which would affect various parcels of District property.  Board secretary presented a draft of possible protest letter to be dispatched to EID to oppose the proposed rate increase for water, wastewater and recycled water services.  Director Mark Magee moved that the board send the protest letter for each affected parcel owned by the District in advance of the February 4, 2010 public hearing date; Director Kennedy second.  Motion approved.
AYES:   Halverson, Hicks, Arellanes Kennedy and Magee
NOES:  None
ABSENT:  None
ABSTAIN: None

b.  Traffic Data Report.  The board received the extensive traffic data report generated by the speed control signs and software installed on Stonebriar Drive.  Discussion was had regarding how that information may be used to further aid in the efforts to slow drivers down on the streets in the District.

c.  Theft of Radar Speed Sign.  General Manager reported one of the two radar speed signs installed was stolen    (i need to say when.  see my claims file)  The theft has been reported to the County Sheriff’s office and to our insurance company.  A claim has been opened.

d.  Security Camera proposal.  This item was continued to the next regular meeting of the board.  The board secretary was asked to find out of installation of security camera in the District would have any impact on the District’s insurance liability rates.

7.  Adjournment.
President Tim Halverson moved to adjourn the meeting at 8:55 p.m.; Director Cruz Arellanes second.  Motion carried.

Submitted by:
/s/
Linda Stone
Board Secretary

Approved by Board:  2/16/10