Regular Meeting:  April 17, 2012

Board of Directors Regular Meeting - AGENDA

ROLLING HILLS COMMUNITY SERVICES DISTRICT

Tuesday, April 17, 2012 - 7:00 p.m.

Rolling Hills Church Meeting Room

1.  Call to Order/Announcements

Pledge of Allegiance; Roll Call 

2.  Public Comment - Items Not on Agenda

At this time, members of the public may address the Board of Directors regarding any item within the subject matter jurisdiction of the Board, not set forth as an agenda item.  No action may be taken on items raised during Public Comment as they are not on the agenda.  Issues presented in Public comments may be referred to staff or scheduled on a future board agenda.  If you wish to address the board, it asks that you complete a blue speaker request and deliver it to the President before the Public Comment portion of the meeting.  Please limit your comments to three minutes or less.  The public comment portion of the meeting will not exceed 15 minutes.

In addition, members of the public may address the Board of Directors regarding an agenda item after that item has been called but before the Board entertains its discussion of the item.  If you wish to address the board, please complete a speaker request and deliver it to the President before the agenda item on which you wish to be heard is called.  Please limit your comments to three minutes or less.

3.  Monthly Reports

a.  General Manager Report

b.  Parks Committee Report

c.  Communication Committee Report

4.  Consent Items

a.  Approval of draft Minutes of March 20, 2012 Regular meeting of the Board of Directors;

     approval of draft Minutes of March 27, 2012 Special meeting of the Board of Directors

b.  Approval of monthly financial report for March, 2012 prepared by Auditor’s office;

     approval of monthly financial report for December, 2011, prepared by Auditor’s office and

     not previously received

c.  Correspondence:

-  3/14/12 Wells Fargo Bank Statement

-  3/20/12 Memo from County of El Dorado re Consolidated General Election to be held November 6, 2012

-  U.S. Census Bureau Director Letter re second component of 2012 Census of Governments – Survey of Public Employment and Payroll March 2012 – Major Special Districts and Agencies

-  4/3/12 Memo from El Dorado LAFCo re Budget for Fiscal Year 2011-12

5.  Old Business

a.   Introduction and First Reading of Ordinance No. 2012-__ (amending Ordinance  2010-01) An Ordinance of the Rolling Hills Community Services District Regarding Parking Restrictions (Action item)

b.   Consider Revisions to Policies and Procedures (Action item)

c.  Master Plan – Progress discussion, review of action item list and Movie Night in the Park Event (Discussion/Aitem)

6.  New Business

a.  Authorization to remove tree located on CSD property causing damage to resident’s property (Action item)

7.  Adjournment

NOTICE TO THE DISABLED AND VISUALLY OR HEARING IMPAIRED:  In compliance with the Americans with Disabilities Act, Rolling Hills CSD will provide special assistance for disabled citizens. A request for disability related modification or accommodation, including auxiliary aids or services, made be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting by contacting the General Manager at  (916) 235-8671 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

ROLLING HILLS COMMUNITY SERVICES DISTRICT

MINUTES of APRIL 17, 2012 MEETING OF THE BOARD OF DIRECTORS

1.  Call to Order/Roll Call.

The meeting of the Rolling Hills CSD held on April 17, 2012 was called to order at 7:10 p.m. by Vice President John Kennedy in the meeting room at Rolling Hills Community Church, White Rock Road, El Dorado Hills, California.  In addition to Vice President Kennedy, Directors Mark Magee and Gordon Fawkes, General Manager Chaney Hicks, and Board Secretary Linda Stone were present.    

2.  Public Comment.  None

3.  Monthly Reports.

a.  General Manager Report.  Chaney reported that SunWorld has completed the drainage improvement work to the park.  She reported about a few instances where there are clogged culvert and drainage areas in Springfield Meadows.  The board clerk will provide the standard correction letter addressed to residents prepared for this purpose.  The split rail fence at Stonebriar Drive has been repaired.  The welcome posts for each of the three entrances will be installed when the weather clears. Also discussed were the address lists on file for the District and their origin.

b.  Parks Committee Report.  Nothing to report.

c.  Communications Committee Report.  Director Nevlida absent.

4.  Consent Items

The consent items, including the draft minutes of the March 20, 2012 regular meeting and March 27, 2012 special meeting of the Board of Directors; monthly financial reports for December 2011 and March 2012 prepared by the Auditor’s office; 3/14/12 Wells Fargo Bank statement, 3/20/12 memo from the County of El Dorado re Consolidated General Election to be held November 6, 2012, and U. S. Census Bureau Director letter regarding second component of the 2012 Census of Governments - Survey of Public Employment and Payroll March 2012 – Major Special Districts and Agencies, and 4/3/12 memo from El Dorado LAFCo re Budget for fiscal year 2011-12, were reviewed by the Board.  Director Mark Magee moved to approve the consent items; second by Director Gordon Fawkes;  motion carried.

AYES:  Kennedy, Magee and Fawkes 

NOES:   None

ABSENT:  Halverson and Nevlida

ABSTAIN:  None

5.  Old Business

a.   Introduction and First Reading of Ordinance No. 2012-01 (amending 2010-01, 2008-01).  The Board discussed the ordinance as presented after discussion had at the last board meeting.  Corrections were made to the language in the draft to clearly state that the Board believes establishing restrictions to prohibit parking on the roads in the Springfield Meadows community is necessary to protect the health and safety of community residents.  With those changes, Vice President John Kennedy moved to introduce the ordinance and it was read with those changes.  Director Mark Magee second; motion carried.

AYES:  Kennedy, Magee and Fawkes

NOES:   None

ABSENT:  Halverson and Nevlida

ABSTAIN:  None

b.  Consideration of Revisions to Policies and Procedures.  The Board reviewed the various procedures related to the parking ordinance, specifically 3073-Parking Permit Application Process, 3201-Enforcement of Ordinance re Parking Restrictions, and 3202-Processing of Parking Citations by Private Vendor.  Based on the direction of the Board, the Clerk was directed to prepare revisions to procedures 3201 and 3202 to make them consistent with Ordinance 2012-01 for consideration at the next regular board meeting.

c.  Master Plan Progress Discussion and review of Action Item List for Movie Night in the Park Event. Chaney presented a list organized by topic/task for the upcoming Movie Night.  The board specifically discussed the delegated tasks for the upcoming weekend.  GM Chaney Hicks reported that the costs are presently at $604.20, which includes purchase of the re-usable announcement signage, which is well under budget.

6.  New Business

a.   Authorization to Remove Tree located on CSD property causing damage to resident’s property.  GM Chaney Hicks reported back to the Board after her further discussion with the owners about their options for the tree.  The owners requested that the tree be removed, as they do not want to take mitigating measures to alter the fence.  Chaney presented three bids obtained for removal of the tree.  It was noted that TSU was the only bidder who addressed consideration of environmental issues. After discussion, Vice President made a motion to accept the proposal of TSU-TreeService Unlimited, Inc. in the amount of $650.00 and authorize an expenditure of funds in that amount, to remove, cut and chip the tree, and treat the stump.  Director Gordon Fawkes second; motion carried.

AYES:  Kennedy, Magee and Fawkes

NOES:   None

ABSENT:  Halverson and Nevlida

ABSTAIN:  None

7.  Adjournment.  Upon motion made, seconded and carried, the meeting was adjourned at 8:27 p.m.

Submitted by:

/s/

Linda Stone, Board Secretary                                                       Approved by Board:   May 15, 2012